IDEX Finance & Accounting

Job Information

IDEX Accounts Payable Clerk in Mansfield, Ohio

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses at around the globe, chances are, we have something special for you.

Summary: Reviews and processes for payment purchase orders, invoices, employee expense reports, and/or other check requests, as appropriate. Maintains accounts payable records. Resolves account discrepancies on vendor accounts.

Major Tasks and Responsibilities:

  • Opens daily mail and distribute to internal departments.

  • Retrieve vendor invoices from incoming email account on a daily basis.

  • Enters and matches invoices to open receipts and orders in JDE.

  • Audits invoices against purchase orders, and receiving for pricing and freight discrepancies, and approves for payment.

  • Places invoices with pricing and freight discrepancies on hold in JD Edwards. Forwards information to buyer for disposition.

  • Notifies vendor of disposition regarding quantity discrepancies on packing list.

  • Works with internal departments and vendors to remedy issues on account.

  • Codes, verifies, and enters accounts payable data into appropriate ledgers.

  • Enter and performs 2-way match in JDE for POU vendor usage reports at month end.

  • Initiates and generates wire transfers, ACH, and accounts payable checks on scheduled payment dates.

  • Prepares vouchers for payment approval; attaching to respective payment.

  • Submit payment detail for signature approval.

  • Prepare approved checks for mail.

  • File paid and unpaid invoices.

  • Prepare and submit positive pay transactions on a daily basis to the bank and verifies check number issued in JDE to positive pay file.

  • Research and follow up on vendor statements, phone calls, and other discrepancies regarding payment of accounts.

  • Submits vendor remit to and address changes to Accounting manager for update in JDE.

  • Maintains spreadsheet analysis on lease/rental accounts.

  • Maintain reoccurring expense spreadsheet, utilized for accrual journal entries at month-end.

  • Maintain POU/Surcharge spreadsheet.

  • Reviews, audits, and verifies all Employee Travel Expense Reports in Concur and processes for payment.

  • Track Concur Receipts to include in Ohio Sales & Use tax report. Other Responsibilities:

  • Participates in CPI activities

  • Collects data for predetermined metrics

  • Participates in cross training

Process Metrics:

  • Daily report timeliness, (D)

  • Weekly report timeliness, (W)

  • Financial statement timeliness, (M)

  • DPO, (M)


  • Action Oriented

  • Time Management

  • Composure

  • Customer Focus

  • Timely Decision Making

  • Functional/Technical Skills

Process Owner’s Minimum Requirements:


  • Associate's degree in Accounting (A. A.) or equivalent from two-year college or technical school; or one to two years’ related experience and/or training; or equivalent combination of education and experience. Experience:

  • Experience with accounts payable policies and procedures Specific Skills, Knowledge, and/or Licenses:

  • Experience with JD Edwards.

  • Experience with Microsoft Word, Excel, and Access software.

  • General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.

  • Knowledge of purchase orders and related accounts payable documentation.

  • Ability to understand and interpret vendor invoices, statements, and other requests for payment.

  • Strong communications and interpersonal skills.

  • Ability to utilize an automated accounting system.

  • Planning and organization: an ability to plan and manage multiple tasks.

  • Knowledge of mathematics and general accounting principles

  • Ability to process computer data and generate reports.

  • Problem analysis and problem resolution.

  • Ability to operate a 10 key calculator.

  • Ability to meet required deadlines and due dates.

Working Conditions:

  • Frequently required to sit and use hands to finger, handle, or feel.

  • Regularly required to talk or hear

  • Occasionally required to stand and walk.

  • Noise levels are usually quiet

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX (NYSE: IEX) is a company that has undoubtedly touched your life in some way. In fact, IDEX businesses make thousands of products that are mission-critical components in everyday activities. Chances are the car you’re driving has a BAND-IT® clamp holding your side airbag safely in place. If you were ever in a car accident, a Hurst Jaws of Life® rescue tool may have saved your life. If you or a family member is battling cancer, your doctor may have tested your DNA in a quest to find the best targeted medicine for you. It’s likely your DNA test was run on equipment that contains components made by our growing IDEX Health & Science team.